Xero, QuickBooks & Sage sync
Connect in minutes; overdue invoices sync on a schedule, with a manual sync-now button for the impatient.
Every planFeatures
Everything the chase needs. Nothing it doesn’t.
Sync the books, run polite ladders, open a debtor portal — and stop the second anyone pays.
Accounting sync & the invoice register
It starts with the books you already keep
Connect once and PayBlah pulls your overdue invoices automatically, keeps them current, and lays them out overdue-first — each with a “next action” column showing what happens next, not just what’s owed.
Spreadsheet import
No accounting software? Upload CSV or XLS with a column-mapping wizard that remembers your layout.
Every planManual invoice entry
Add a one-off invoice — and a new debtor — in a single top-to-bottom form, no detour.
Every planDuplicate detection & merge
Near-matches on name, phone or email are caught at import and on every sync, so one debtor never becomes three records.
Every planAged invoice register
An overdue-first list in six aging bands, filterable and searchable, with bulk enroll, pause and tag.
Every planConnection health alerts
A broken sync shows loudly above everything else — stale data never fails silently.
Every planReminder sequences & templates
Polite, persistent, and written before you needed it
A ready-made ladder — a heads-up before the due date, then firmer steps at 3, 7, 14, 21 and 30 days — with every message pre-written, every word editable, and a preview that shows exactly what will send, and when, for any invoice.
Sequence builder
Set your own steps, timing, channel and tone. Four tones: Friendly, Standard, Firm, Final.
Every plan80+ ready-made templates
Written once by humans, across four tones, for email and SMS — reviewable once, identical every time. No machine-generated wording.
Every planOne message per debtor
A customer owing several invoices gets one consolidated message — the email carries the breakdown, the text carries the total.
Every planOne-segment texts
Every SMS is engineered to fit a single segment, with a live counter — so an allowance of 150 really is 150 texts.
Growth+Respectful send windows
Time-zone aware, business hours only, weekend suppression and quiet hours — manners are built into the schedule.
Every planBranded letter stage
Escalate to a printed letter: three designs, your letterhead auto-filled, and a generate-print-mark-sent queue.
Growth+
Why it lands well
It’s the follow-up you’d write yourself — if Tuesday had a spare hour
Nothing PayBlah sends is something you couldn’t have written. That’s the point: it sends the email you meant to send, on the day you meant to send it, in the tone you chose — and keeps doing it, politely, until the invoice is settled or you say stop.
- Your name, your voice, your letterhead
- Consistent follow-through without the dread
- A human takes over the moment anything needs judgement
The debtor portal & getting paid
One tap from reminder to payment
Every reminder carries a secure link that opens a portal in your name — no login, no app. Your customer can pay in full, pay part, promise a date, or send you a message. Whatever they choose, you hear about it and the chase reacts instantly.
Pay in full or in part
A hosted payment page per invoice via an established payment provider — PayBlah never holds your money.
Growth+Your identity, not ours
The portal carries your logo and details with only a small “powered by” — your customers are never marketed to.
Growth+Promises to pay
A customer commits to a date — in the portal or logged after a call. Chasing pauses until then; if the date slips, the chase picks up at the next step, with any firm wording still waiting for your approval.
Pro+Payment detection
Payments spotted through your accounting sync on every plan — and instantly when a customer pays through your payment links. Stopping on payment is never an upgrade.
Every planLast-second paid check
Immediately before every send, PayBlah re-checks the invoice and drops anything now paid, credited or voided.
Every plan · never offClose-out message
A final “paid — we’re square, thanks” note, automatic when payment came through your link, one tap otherwise.
Every planSafety & control
The brakes are standard equipment
Every safety feature is on every plan, including trials — none of this is ever sold as an upgrade. When anything is ambiguous, PayBlah’s default is to stop and ask a human: you.
Stop means stop
Chasing auto-pauses on payment, part-payment, a dispute, or any inbound reply — no guesswork, no exceptions.
Never gatedFirm & Final wait for you
Escalated wording never sends without a person approving it — a setting that ships switched on.
Never gatedOne-tap reply triage
Every reply pauses the sequence and offers clear outcomes: disputed, promised, wrong person, already paid, or resume.
Never gatedKill switch
One always-reachable button stops all sending across the whole account.
Never gatedOpt-out that always works
SMS STOP handling and debtor suppression on every plan, with automatic fallback to email so a chase never dies silently.
Never gatedNever-chase & minimums
Exclude a customer permanently, and skip invoices under a threshold you set.
Never gatedApprove-first mode
Prefer to sign off every send? Switch the whole account to manual approval — and a first-run review guards new accounts either way.
Never gatedPer-territory send guard
Texts never go out on an unregistered sender ID in the US, Ireland or Australia — and the UK needs no registration at all. No “Likely Scam” label on your name.
Never gatedReporting & honest numbers
Numbers you could defend to your accountant
The headline figure — overdue money collected — counts a payment only when a reminder went out in the 14 days before it. Money that came through your payment links is reported separately, because that’s the one figure that is provably PayBlah’s doing.
- A dashboard of seven things, and nothing else
- Receivables aging 30/60/90, collection activity and SMS usage — exportable
- Multi-currency shown per currency, never silently converted
Stalled chases
One list of chases that quietly died — bounced, opted out, blocked — each with its fix.
Every planOpen & click tracking
Know whether reminders are being seen, per message.
Every planAlerts & weekly digest
Payment received, dispute raised, approval needed, sync broken — as they happen, in-app and by email, with a weekly summary on top.
Every planTeam, security & API
Boring where it should be boring
Roles that stay simple, records that never disappear, and an API that obeys the same safety rules as the buttons on screen.
Seats & roles
Admin and Standard roles; only Admins change settings. Unlimited seats on Growth and above, under fair use.
Growth+Audit trail of everything
Every message and every action logged in an append-only timeline per invoice — your evidence trail if anyone ever disputes what was said.
Never gatedConsent & opt-out register
A permanent record of who may be contacted, on which channel, and who opted out.
Never gatedSend from your own domain
Start on PayBlah’s shared domain on day one, then authenticate your own (SPF/DKIM/DMARC) or send via SMTP.
Growth+SMS registration, handled
Guided per-territory sender registration — US 10DLC, Ireland ComReg, Australia ACMA — with status tracking from pending to approved.
Growth+Owner protection
The owner account can’t be deleted or demoted, ownership transfer is deliberate, and users are archived, never erased.
Every planData portability
Export your data any time; deletion requests honored; tokens and credentials encrypted at rest.
Every planAPI & webhooks
Keys, scopes and signed outbound webhooks on every plan — and the API can never be a way around the safety rails.
Every planThe chase, handled.
Connect your books and watch PayBlah lay out exactly what it would send — nothing goes anywhere until you’ve seen it.