Xero, QuickBooks & Sage sync
Coming soon. Adapters are built in product; real OAuth goes live only after PayBlah apps are registered at each vendor. Not available as a live connector today.
Coming soonFeatures
Everything the chase needs. Nothing it doesn’t.
Import the books, run polite Workflows, open a customer portal on Growth+ — and stop the second anyone pays.
Invoice import & the invoice register
It starts with the books you already keep
Import CSV or XLSX today and PayBlah lays your overdue invoices out overdue-first — each with a “next action” column showing what happens next, not just what’s owed.
Spreadsheet import
Upload CSV or Excel (XLSX) with a column-mapping wizard, downloadable examples, workspace currency, and preview before commit.
Every planManual invoice entry
Add a one-off invoice — and a new customer — in a single top-to-bottom form, no detour.
Every planDuplicate detection & merge
Near-matches on name, phone or email are caught at import, so one customer never becomes three records. The same check will run on connector sync when that ships.
Every planAged invoice register
An overdue-first list in six aging bands, filterable and searchable, with bulk enroll, pause and tag.
Every planConnection health alerts
When a books connection is live, a broken sync shows loudly above everything else. Accounting connectors themselves are coming soon — today the live path is CSV/XLSX or manual entry.
Every planWorkflows & templates
Polite, persistent, and written before you needed it
A ready-made Workflow — a heads-up before the due date, then firmer steps at 3, 7, 14, 21 and 30 days — with every message pre-written, every word editable, and a preview that shows exactly what will send, and when, for any invoice.
Availability: Email is the live channel; SMS is coming soon.
Workflow builder
Set your own email steps, timing and tone. Four tones: Friendly, Standard, Firm, Final. A channel picker may appear; SMS is coming soon and is not a live customer channel.
Every plan80+ ready-made templates
Written once by humans, across four tones, for email today — reviewable once, identical every time. No machine-generated wording. SMS templates ship when text is available.
Every planOne message per customer
A customer owing several invoices gets one consolidated email — the breakdown of open invoices is included so they are not flooded with separate notes.
Every planOne-segment texts
Coming soon. When SMS launches, every text is engineered to fit a single segment, with a live counter so allowances stay honest. Not available on live plans today.
Coming soonRespectful send windows
Time-zone aware, business hours only, weekend suppression and quiet hours — manners are built into the schedule.
Every planBranded letter stage
Growth+. Generate a branded PDF, preview A4 or US Letter, download or print it, then mark it sent manually. PayBlah does not post or deliver physical mail.
Growth+ · manual
Why it lands well
It’s the follow-up you’d write yourself — if Tuesday had a spare hour
Nothing PayBlah sends is something you couldn’t have written. That’s the point: it sends the email you meant to send, on the day you meant to send it, in the tone you chose — and keeps doing it, politely, until the invoice is settled or you say stop.
- Your name, your voice, your letterhead
- Consistent follow-through without the dread
- A human takes over the moment anything needs judgement
The customer portal & getting paid
One tap from reminder to payment
On Growth and above, a reminder can carry a secure portal link in your name — no login, no app. Starter is email-only chasing. Where the portal is on, your customer can pay in full, pay part, promise a date (Pro+), or send you a message. Whatever they choose, you hear about it and the chase reacts instantly.
Pay in full or in part
A hosted payment page per invoice via an established payment provider — PayBlah never holds your money.
Growth+Your identity, not ours
The portal carries your logo and details with only a small “powered by” — your customers are never marketed to.
Growth+Promises to pay
A customer commits to a date — in the portal or logged after a call. Chasing pauses until then; if the date slips, the chase picks up at the next step, with any firm wording still waiting for your approval.
Pro+Payment detection
Payments recorded by your team or re-imported as paid stop the Workflow on every plan. Provider and accounting detection apply only when the relevant connection is launch-ready and connected. Stopping on payment is never an upgrade.
Every planLast-second paid check
Immediately before every send, PayBlah re-checks the invoice and drops anything now paid, credited or voided.
Every plan · never offClose-out message
A final “paid — we’re square, thanks” note, automatic when payment came through your link, one tap otherwise.
Every planSafety & control
The brakes are standard equipment
Every safety feature is on every plan, including trials — none of this is ever sold as an upgrade. When anything is ambiguous, PayBlah’s default is to stop and ask a human: you.
Stop means stop
Chasing stops or holds on payment, part-payment, a recorded dispute, or an inbound reply waiting for triage — the default on ambiguity is to stop and ask a human, not to keep sending.
Never gatedFirm & Final wait for you
Firm and Final wording never sends without a person approving it. That hold is always on — it is not an upgrade and not something you switch off.
Never gatedOne-tap reply triage
Every reply creates a send hold until a person triages it and chooses the right outcome: disputed, promised, wrong person, already paid, or resume. The invoice itself is not automatically paused by every reply.
Never gatedKill switch
One always-reachable button stops all sending across the whole account.
Never gatedOpt-out that always works
Email unsubscribe and customer suppression on every plan. When SMS launches, STOP handling will apply on the text channel with fallback to email so a chase never dies silently.
Never gatedNever-chase & minimums
Exclude a customer permanently, and skip invoices under a threshold you set.
Never gatedApprove-first mode
Prefer to sign off every send? Switch the whole account to manual approval — and a first-run review guards new accounts either way.
Never gatedPer-territory send guard
When SMS launches, texts will not go out on an unregistered sender ID in the US, Ireland or Australia (UK needs no carrier registration of that kind). Email is the live channel today.
Never gatedReporting & honest numbers
Numbers you could defend to your accountant
Payments recorded is every overdue payment in the period, from any source. Paid after reminders is the narrower subset paid within 14 days of a sent or delivered reminder, or through a PayBlah payment link. A payment after a reminder is not proof PayBlah caused it. There is no PDF export — use Export CSV.
- A dashboard of seven things, and nothing else
- Receivables aging and collection activity — exportable as CSV (SMS usage when texting ships)
- Multi-currency shown per currency, never silently converted
Reporting: Live Reports uses Customers and CSV export. PDF export is not offered.
Stalled chases
One list of chases that quietly died — bounced, opted out, blocked — each with its fix.
Every planOpen & click tracking
Know whether reminders are being seen, per message.
Every planAlerts & weekly digest
Payment received, dispute raised, approval needed, sync broken — as they happen, in-app and by email, with a weekly summary on top.
Every planTeam, security & API
Boring where it should be boring
Roles that stay simple, records that never disappear, and an API that obeys the same safety rules as the buttons on screen.
Seats & roles
Admin and Standard roles; only Admins change settings. Unlimited seats on Growth and above, under fair use.
Growth+Audit trail of everything
Every message and every action logged in an append-only timeline per invoice — your evidence trail if anyone ever disputes what was said.
Never gatedConsent & opt-out register
A permanent record of who may be contacted, on which channel, and who opted out.
Never gatedSend from your mailbox
Every plan sends chase email from a mailbox your business owns — verified SMTP on every plan; Google Workspace or Microsoft 365 when this installation has those apps configured. There is no PayBlah shared-domain sender. Until that mailbox is connected and verified, reminders stay held.
Every planSMS registration (coming soon)
Coming soon with SMS. Guided per-territory sender registration (US 10DLC, Ireland ComReg, Australia ACMA) will track status from pending to approved when texting ships.
Coming soonOwner protection
The owner account can’t be deleted or demoted, ownership transfer is deliberate, and users are archived, never erased.
Every planData portability
Export your data any time; deletion requests honored; tokens and credentials encrypted at rest.
Every planAPI & webhooks
Keys, scopes and signed outbound webhooks on every plan — and the API can never be a way around the safety rails.
Every planThe chase, handled.
Import your invoices and watch PayBlah lay out exactly what it would send — nothing goes anywhere until you’ve seen it.